Your digital and secure whistleblowing system
The EU Whistleblower Directive requires companies with more than 50 employees, as well as all legal entities in the public sector, to implement a whistleblowing system. With Evermood, you can meet these requirements in just a few minutes.
GDPR-compliant
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Over 400 of Europe's best employers choose Evermood
Approximately 90% of all whistleblowers initially try to address the observed grievances internally before turning to authorities, media, or the public – provided that they find suitable channels and an open culture within the company.
Fischer, Eva
"EU-Kommission und Europaparlament streiten über Schutz von Whistleblowern" (2019)
What makes Evermood special as a whistleblowing system?
While traditional whistleblowing systems are often unknown or too cumbersome for most employees and therefore rarely used, Evermood represents a secure and easily accessible solution.
The whistleblowing system enables employees to anonymously contact internal or external compliance officers to report regulatory or legal violations in accordance with the rules. With comprehensive case management, you can process, document, and follow up on reports in a legally compliant manner.
Always accessible
Easy access for employees across all mobile devices – whether in the office, at home, or on the move. No intranet access and no login required.
Complete flexibility
Evermood seamlessly fits any company size and use case. The system can also be seamlessly integrated into the existing IT infrastructure.
Maximum security
Evermood is 100% GDPR-compliant and undergoes regular penetration testing. Hosting in the Open Telekom Cloud in Germany in ISO 27001 certified data centers.
Guaranteed anonymity
Evermood enables completely anonymous communication between whistleblowers and the responsible contact persons, allowing grievances to be reported without fear of consequences.
Simple onboarding
The system is quick and easy to implement. No technical prior knowledge or time-consuming training for employees is necessary.
Comprehensive documentation
With comprehensive case management, contact persons can document, archive, or export reports for further processing in compliance with the law.
Regulatory compliance with Evermood
Evermood assists legal departments in providing an anonymous reporting channel for whistleblowers and in sensibly preparing existing informative content to raise awareness among employees and executives about regulatory violations.
The preventive whistleblowing system lowers the threshold, so that concerns can be addressed early on and common questions can be resolved independently.
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Evermood is a whistleblowing system that covers all legal requirements and can adapt to the specific content needs of Vereinigte Hagel.
Stephanie Keibel
Compliance Officer
Evermood complies with the law and is used by the city of Aachen to fulfill the EU Whistleblower Directive. It ensures that reporters can access Evermood from any browser-enabled device – even without company official internet access.
Wolfgang Pauels
Chief Digital Officer
Learn how you can introduce a secure reporting channel for whistleblowers with Evermood and quickly and easily implement the EU Whistleblower Directive.
Frequently asked questions
What is the purpose of the "EU Whistleblower Directive" and what does it mandate?
The EU Whistleblower Directive aims to enforce EU law and to detect or prevent violations. Whistleblower protection serves as a tool to achieve this goal by
- protecting whistleblowers from retaliation,
- reducing the fear of reporting through protection against retaliation,
- using reports to help uncover, penalize, or prevent violations.
To realize whistleblower protection, the directive contains provisions for companies and organizations to set up reporting channels. These reporting channels or whistleblower systems must be designed to protect the whistleblower's identity.
Which organizations are affected by the regulation?
The regulation applies to:
- Companies with 250 or more employees (Deadline: December 17, 2021)
- Companies with 50 or more employees (Deadline: December 17, 2023)
- Municipalities with 10,000 or more inhabitants
- Public sector institutions
- Authorities
What happens in case of non-compliance?
The organization can be subject to fines and suffer reputational damage.
How complex is the implementation?
The Evermood whistleblowing system is ready for use within minutes. If needed, the application (e.g., selection of topics, contact persons, & design) can be customized by the client.
How does Evermood comply with the "EU Whistleblower Directive"?
The EU directive mandates that companies must offer reporting channels designed to ensure the confidentiality of the whistleblower's identity. Evermood ensures the required protection of identity by enabling anonymous reporting. Anonymity is achieved through the following technical means:
- End-to-end encryption of all messages and attachments between the whistleblower and the recipient.
- The system does not store any data that could identify the whistleblower (IP address, location data, device specifications, etc.).
- Transport encryption of all messages and attachments.
- Encryption of all data stored on the databases of the reporting platform and case management.
- Regular IT security audits (penetration tests) to check system security.
What is the difference from whistleblower hotlines?
With traditional telephone reporting, the 100% anonymity of the whistleblower cannot be guaranteed – even with suppressed phone numbers, for instance, the voice could potentially provide identifying information.
How is external ombudsman consulting conducted through Evermood?
There is the option to designate either internal ombudspersons (e.g., Compliance Officer, Legal Department, HR Management) or external ones as the initial contact in the whistleblowing system. If an external ombudsman is designated by the customer's request through Evermood in the whistleblowing system, they are responsible for gathering the facts through communication with the whistleblower and forwarding the information to the customer through reporting.
The time required for fact-gathering and reporting depends on the individual case. Costs are incurred only in the event of a case and are at 300 Euros per hour. The charges are billed on a half-hourly basis. Typically, two hours are required for fact-gathering on smaller issues.
If the fact-gathering and reporting require more than two hours of effort, the Evermood ombudsperson will obtain written consent from the customer to either pursue a more extensive fact-gathering, consulting & investigation or to hand it over to a responsible internal department.